Privacy Notice

What this covers

This website (policycopilot.eu) provides information about our services. We currently do not offer user accounts and we do not process customer content on this site.

Data we process

Technical visit data (automatically collected): IP address, date/time, URLs visited, user-agent, referrer. Collected by our web server and security/CDN for basic operation and fraud prevention.

Contact data (only if you send it): name, email, message content from contact forms or emails.

Newsletter data (only if you subscribe): email address and your opt-in status.

Cookies: we only use essential cookies required for security and load balancing. No marketing cookies or cross-site tracking.

We do not sell personal data, build behavioral profiles, or use automated decision-making.

Why we use your data

Run and secure the site (server logs, DDoS protection): legitimate interests (Art. 6(1)(f) GDPR).

Respond to your messages (contact form/email): legitimate interests or pre-contractual steps (Art. 6(1)(f)/(b)).

Send newsletters (if you opt in): consent (Art. 6(1)(a)); you may unsubscribe anytime.

Retention

Server logs: up to 90 days (security/troubleshooting).

Contact messages: up to 12 months after last interaction.

Newsletter: until you unsubscribe; we keep minimal suppression records to honor opt-outs.

Sharing & processors

We use service providers under data processing terms, for example:

Hosting/CDN/Security: [e.g., Vercel/Cloudflare/AWS]

Email/Newsletter (if used): [e.g., Resend/EmailOctopus/Mailjet]

Transfers outside the EEA/UK (if any) are protected by Standard Contractual Clauses and appropriate measures.

Your rights

You can access, rectify, erase, or object to processing, and withdraw consent for newsletters. To exercise rights, email privacy@policycopilot.eu.

Security

We use encryption in transit (HTTPS), access controls, and standard hosting safeguards. For security reports, contact security@policycopilot.eu.

Changes

If we make material changes to this notice, we will update the date above and, where appropriate, notify you on the site.